Executive Board Position Duty Descriptions
President
Selection:
The President shall be elevated to the position from President-Elect.
Term of Office:
The President shall serve a two (2) year term. He/She may not be elected to consecutive terms.
Functions and Responsibilities:
Serves as the official spokesperson for the Board.
Calls all meetings of the Board as deemed necessary and advisable.
Serves as a voting member of the Board.
Presides over all meetings of the Board.
Presides over all meetings of the Association.
Implements the mandates and policies of the Association as determined by the Board.
Keeps the Board informed about the Association affairs between Board meetings.
Serves as ex-officio member of all Association Committees.
Appoints all committee members, with majority approval of the Board.
Appoints all representatives of the Association to other allied health and athletic organizations with majority approval of the Board.
Transacts all business for and on the behalf of the Association, subject to the provision of the Constitution and Standing Rules.
Accepts this position as a non-paying position.
President-Elect
Selection:
The President-Elect will be elected by plurality vote of the eligible voting membership according to the AATA voting procedures.
Term of Office:
The President-Elect is elected for a six (6) year term. A two (2) year term as President-Elect, a two (2) year term as President, and a two (2) year term as Past-President.
Functions and Responsibilities:
Serves as President Pro-tempore in the absence of the President.
Serves as a voting member of the Executive Committee.
Serves as the Annual Meeting Coordinator
Accepts this position as a non-paying position.
Past – President
Selection:
The Past-President assumes this position as his/her term as President expires.
Term of Office:
The Past-President serves in this position for a period of two (2) years.
Function and Responsibilities:
Serves as a mentor for the President.
Serves as a voting member of the Executive Board.
Serves as the elections officer.
Acts as a resource of information and assists with the actions of the Executive Board as prescribed by the President.
Accepts this position as a non-paying position.
Serves as advisor for AATSA.
State Representative to Southwest Athletic Trainers’ Association/NATA District 6
Selection:
The State Representative to SWATA/District 6 shall be elected by a plurality vote of the eligible voting membership in Arkansas.
Voting procedures shall be in accordance with SWATA procedures.
The election is coordinated through the Election Officer of SWATA.
Term of Office:
The State Representative to District 6 serves in this position for a period of two (2) years, and may only serve two (2) consecutive terms.
Functions and Responsibilities:
Serves as a voting member of the Executive Board.
Sits on NATA District 6 (SWATA) Executive Board.
Acts as a liaison between NATA District 6 and the Association.
Accepts this position as a non-paying position.
At-Large Delegate
Selection:
The At-Large Delegate shall be elected by a plurality vote of the eligible voting membership according to the AATA voting procedures.
Term in Office:
The At-Large Delegate shall serve a two (2) year term of office, and may not be elected to consecutive terms of office.
Functions and Responsibilities:
Serves as a voting member of the Executive Board.
Acts as a liaison between the Association membership and the Executive Board.
Accepts this job as a non-paying position.
Recording Secretary
Selection:
The Executive Board shall appoint the Recording Secretary.
Term of Office:
The Secretary position is a permanent position, unless the officer resigns or is dismissed.
Functions and Responsibilities:
Serves as a non-voting member of the Executive Board.
Electronically record and retain minutes of all Executive Board meetings.
Record the minutes of the annual meeting of the membership.
Distribute minutes to members as approved by the Executive Board.
Distribute a copy of all minutes and list of motions and directives to the members of the executive board.
Maintain a record of the minutes of all meetings for future reference.
Keep file of all committee reports.
Secretary-Treasurer
Selection:
The Executive Board shall appoint the Secretary-Treasurer.
Term of office:
The Secretary-Treasurer position is a permanent position unless the officer resigns or is dismissed.
Functions and Responsibilities:
Sits on the Executive Board as a non-voting member.
Maintains the financial records of the association and presents a report of these records at the annual meeting.
Serves as a custodian of all financial records, papers and documents belonging to the association.
Conducts the official correspondence of the Association including notifying members of meetings, officials of their election to, office committee persons of their appointments, and transactions between the association and other organizations.
Maintains a current and accurate mailing list, using the employment address whenever possible.
Keep all official records of the association membership.
Provides the President with a detailed list of business, including reports and announcements, prior to each Executive Board meeting and association meeting.
Bring to each Association and Executive Board meeting a copy of the AATA Constitution and Standing Rules, voting membership and a list of all committees and committee membership.
Possesses full power and complete responsibility to transact all financial business for and on the behalf of the association as approved by the Executive Board.
Commits the Association to no financial obligations in excess of its available financial resources.
Maintains a permanent and accurate record of all receipts and disbursements of the Association.
Maintains a summary report of all financial records.
Submits financial reports to the Association membership at all Association meetings.
Maintains an official record of Executive Board members, committee chairpersons and committee members.
Submits a financial record to the Executive Board prior to the Association meetings upon request.
Collects dues and other special assessments from the Association membership.
Notifies all suspended members after October 31st.
Accepts this position as a non-paying position.
Parliamentarian
Selection:
The Parliamentarian shall be appointed by the President.
Term of Office:
The Parliamentarian shall serve a two (2) year term of office, and may be re-appointed by the incoming President.
Functions and Responsibilities:
Serves as a non-voting member of the Executive Board.
Records all motions and presidential directives during executive board meetings.
Supply a copy of all motions and presidential directives to the executive board members.
Ensures that all Executive Board meetings follow parliamentary procedure according to Robert’s Rules of Order.
Ensures the annual business meeting of the Association follows parliamentary procedure according to Robert’s Rules of Order.
Maintain the official copy of the Constitution and Standing Rules.
Serve as chairperson of the Constitution and Standing Rules Task Force.
Accepts this position as a non-paying position.